Documents are arranged by category. Click on the document name for a brief description. There is a link to open each document in pdf form below the description. Click the name of the document again to collapse the description. Not all documents have been loaded yet as we continue building the new site. This is not meant in any way to imply they are not available to members. If there is a specific document you are looking for that is not yet available here, just let us know and we’ll be happy to send it to you directly. We will be loading all Board Meeting Minutes, Association Financials, Budgets, and all current contracts the Association is engaged in to comply with Florida Statute 720.
Association Documents
The items below are designed in a format to give you an overview of the documents before you open them. This should make it easier to find the exact item you are looking for from a simple description rather than having to open each document in full. Simply click the Blue Document name to reveal the description and to open, simply click the “Click here to open” hyperlink. Click the Blue Document name a second time to collapse the description.
Governing Documents
Covenents, Controls & Restrictions (CCRs)
CC&R, or Covenants, Conditions, and Restrictions, is a set of rules and regulations established within a homeowners’ association (HOA) or property management framework. These guidelines outline the standards and restrictions that residents within a community must adhere to, covering aspects such as property usage, architectural guidelines, landscaping, common area maintenance, and community living standards. CC&R documents are legally binding and aim to maintain a cohesive and desirable living environment, preserve property values, and establish a framework for community governance.
Articles of Incorporation
The Articles of Incorporation for our Homeowners’ Association (HOA) serve as a fundamental legal document that officially establishes the existence and structure of our association. Filed with the state’s Secretary of State office, these articles provide crucial information such as the association’s official name, purpose, location, leadership structure, and the framework for its operations. By defining the legal foundation of our HOA, the Articles of Incorporation play a pivotal role in outlining the governance and organizational structure that guides our community association.
Bylaws
The Bylaws of our Homeowners’ Association (HOA) are a comprehensive set of rules and regulations that govern the internal affairs and operations of our community. These rules outline the structure and responsibilities of the HOA’s board of directors, the rights and obligations of homeowners, the procedures for meetings, elections, and decision-making processes. Essentially, the Bylaws provide a detailed framework for how our community association operates, fostering transparency, fairness, and a harmonious living environment for all residents.
Bylaws Exhibit E
The governing documents may refer to an Exhibit E from time to time to describe various areas of a lot. This is the Exhibit E.
Current Policies
Current Policies are part of the Association’s Bylaws. They are specific areas that have been prepared by Association General Counsel and voted on/approved by the board of Directors.
Violation and Fining Policy
The Violation and Collection Policy outlines current Resolutions/Bylaws outlining how operations are conducted as they pertain to the Association’s Violation Enforcement and Escalation Steps.
Collection Policy
The collection policy is the current Resolution/Bylaw that outlines the operations as it pertains to collection of Assessments.
Forms
The forms below can be downloaded and printed as needed. The completed forms may be mailed to the Association at:
Buckhorn Preserve HOA
3433 Lithia Pinecrest Road
PMB 302
Valrico, FL 33596
They can also be scanned and sent back using the Contact Us form.
Notice of Intent Form
If you would like to join the Board of Directors, please download and complete the Notice of Intent Form. To serve on the board, you must be a member of the Association in good standing and meet the qualifications as outlined in Florida Statute 720.
General Proxy
The General Proxy form may be used to assign a proxy in the case where a member is unable to attend a meeting that requires a membership vote.